Time Management For Event Planners: Expert Techniques and Time-Saving Tips for Organizing Your Workload, Prioritizing Your Day, and Taking Control of Your Schedule

by Judy Allen

Event planning never stops. This industry goes 24/7, 365 days a year. Planners work evenings, weekends, and holidays, often far away from their home base, organizing and running events that simply must go on, and go smoothly. Missing a critical deadline is not an option in the event planning field. Time management errors can cost a company a potential sale, lose them an existing customer, and damage their professional reputation.

Burnout and chaos are real risks in this hectic world of deadlines and multiple projects. Planners often find themselves working down to the wire against crushing deadlines and a mountain of obstacles that impede their progress. Too frequently, there is not enough time to get the job done properly, let alone to spend on personal or professional pursuits. And for many involved in the event planning field, there is the extra dimension of travel to factor in, juggling multiple projects on a daily basis across a multitude of time zones.

For smooth event implementation, and for business success, it is essential that planners know how to manage their own time as well as they manage an event. "Time Management for Event Planners" teaches readers how to successfully manage their workload, and do what matters most, when it matters most:

Analyze and prioritize tasks. Structure your workload and your day for maximum performance. Identify red-flag activities that hinder productivity. Reduce stress-producing time crunches. Identify when extra help is needed, as well as how to delegate, outsource, and even partner with suppliers in crunch periods. Work with rather than against deadlines. Save time using technology. Manage multiple projects, even in multiple time zones. Balance your personal and professional life. Whether you are an event planner, a hospitality professional, in public relations or other related fields, "Time Management for Event Planners" offers time-saving tips, techniques, examples, and expert insight that will help you get time on your side.

209 pages, Hardcover

First published January 1, 2005

About the author

Judy Allen is one of the world's leading authorities on life energy investments that maximize personal and professional returns – heart, soul, body and mind - and a world class designer of innovative energy infusing life / lifestyle experiences that are artfully constructed in tactical layers to be enlightening, educational, evolving, elevating, engaging and entertaining as well as meaningful, memorable and magical.

Allen is also the international bestselling author of ten books for the Business/Corporate, Professional, Association and Academic/Higher Ed, Library and consumer markets that have sold over eight million in retail sales and have been translated into seven languages. Harvard recommended Allen’s book on business ethics and business etiquette a “must read” for business people and industry professionals.

Allen is highly skilled in designing, developing and directing one of a kind life experiences – used as corporate business marketing, sales, operation and development teaching and training tools -- that are strategically created to meet and exceed company, supplier, customer and individual objectives (internal and external) to maximize return investments of time, money and energy for all. Allen is known around the world for her creative and critical thinking talents and development of ground-breaking tools, tips and techniques that serve to fast forward businesses and individuals through personal and professional learning curves.

Allen is a master of transforming the energy and emotions of an environment and individuals by connecting their senses using her trademark design elements in original cutting edge (not cookie cutter or tired traditional) ways. Allen’s design principles – based on a solid foundation of practical knowledge, wisdom and insight not theory - deliver transformational results.

For over twenty years, using the diverse mediums available through corporate events and business entertaining, Allen worked closely with corporate CEO’s, CFO’s, presidents and their executive staff creating-producing-orchestrating their corporate training / reward programs in over 30 countries (for up to 2,000 attendees at a time) that were carefully crafted to increase company profits, maximize performance, grow brand awareness and recognition, create loyalty (inside and outside), advance employee learning, introduce Allen’s creative and critical thinking techniques that enabled all to work more effectively and efficiently together in addition to freeing up time for personal and professional pursuits and stimulate growth of both business and individuals. Allen’s international business experience includes the “for profit” and “non-profit” sectors and extensive understanding of the Financial, Automotive, Insurance, Pharmaceutical, Manufacturing, Retail, Fashion, Telecommunications, Technology, Electronics, Entertainment, Public Relations, Publishing, Hospitality, Hotel, Restaurant, Event Management, Tourism and Travel industries and the media billed Disney’s A list worldwide theatrical gala premiere that Allen created- produced-orchestrated a “A Disney Whirl” and a “Beauty of A Bash” and Oscar winning director Norman Jewison’s 25th Anniversary Celebration of Fiddler on The Roof an outstanding success.

Allen is now bringing her dynamic creative energy, innovative style and perceptive insight to self discovery, self development, self investment and life experience and lifestyle design through her new series of life energy investment books -- Life 101: University of M.E.™ -- and companion journals, workbooks, calendars, flashcards, CD’s, DVD’s, online workshops and more.