A System for Writing: How an Unconventional Approach to Note-Making Can Help You Capture Ideas, Think Wildly, and Write Constantly - A Zettelkasten Primer

by Bob Doto

THIS IS A BOOK FOR WRITERS who want to write more, who struggle to write, who ruminate on ideas, but rarely get them down on paper. It's a book for creatives who fear the creative process, for dreamers who start projects, but never see them through. It's a book for thinkers who take hundreds of notes, but rarely turn them into manuscripts. Most importantly, this book is for anyone who doesn't write for fear of having nothing to say. If this is you, then this is your book.


Inside, you will learn how to:


Effortlessly capture ideas before they slip away
Save the most relevant insights from what you read
Connect information in profound and unexpected ways
Transform individual notes into articles, blog posts, and books
Start every writing session with words already on the page
Develop a system for writing that not only supports your creativity, but inspires it


If you're done with writer's block, information overload, forgetting ideas, and waiting around for inspiration to strike, then read this book. It was written for you.

Genres: Writing, Productivity, Nonfiction, Self Help, Reference, Education

206 pages, Kindle Edition

Published July 9, 2024

Reviews

[Brigitte Gemme · Rating 4 out of 5]

I received this e-book for free as a Readwise user, and quite enjoyed it. As a trained scholar and professional creator, I consider myself an advanced user when it comes to reading, taking notes, and writing. I came to the book from a perspective of curiosity, wondering whether it would share some new perspective and tactics to work with my notes, and/or whether I would recommend it to my coaching clients (emerging scholars and creators) as a resource. I enjoyed the writing of the first few pages, and just kept going until I was done.

Things I particularly appreciated about the book:
- Like all the cool kids, I read Sonke Ahrens' "How to Take Smart Notes," but I think Bob Doto's "A System for Writing" book is better. For one thing, it's a faster read, and very accessible to anyone. Doto also seems less preoccupied with following Luhmann's zettelkasten approach closely, taking some liberties in taxonomy and process.
- Doto makes particularly useful suggestions about the types of notes to use, including fleeting, reference, main, hub, structure, and keyword notes.
- Bottom-up and top-down writing both have their place, and most of what we create will be the result of a dance between those two approaches.
- There is strong emphasis on a point that I feel is neglected by many other "influencers" in the note-taking space: the notes have to serve the writing process, not the other way around, and at some point the writing has to be decoupled from the notes and take a life of its own.
- The author makes it clear that reading (learning), thinking, and writing are the three sides of a single triangle, and that intellectual pursuits are collective endeavors.

What I didn't care for much:
- I appreciate that the author is providing platform-agnostic suggestions that are useful for people who want to create a paper-based note system, but at this time it seems quaint and disconnected from the needs of most professional/aspiring scholars and writers (whether the latter recognize it or not, and for better or for worse). Though in an ideal world it would be great to take advantage of the friction created by physical note systems, the reality is that we are deluged with large amounts of information *and* actually expected to make sense of it and report on their findings in short amounts of time, while methodically tracking inputs and outputs. Entertaining paper-based solutions seems like bad advice. The space could have been used to discuss how to choose a suitable computer-based tool instead.
- I only skimmed through the chapter on creating an alphanumerical note-numbering system. Along the lines of the comment above, it seemed more like a nod to the traditional Luhmann slipbox.
- The final chapter on managing writing projects had some important suggestions (keeping a daily journal and creative log) that I feel should have appeared sooner, and I think it would help to talk about how those two devices can be integrated in the note system itself (not just live next to it).

I will be recommending the book to my clients who are serious about leveraging what they learn and the thoughts they have in order to create original content for others.

[Aman Mittal · Rating 4 out of 5]

This one gives a proper introduction to the "slip box," a.k.a. Zettlekasten method, and goes into depth by describing the author's journey on how he uses it. Loved the practical examples where the author would take a real note and explain how they approach it (whether it is note-taking or note-making).

After reading the first part of this book, I didn't think it was unconventional at all. However, the emphasis on "you do you" (think wildly) is expressed throughout.

I'd definitely recommend this one over others for one getting started with a note-taking app (such as, in my case, Obsidian) and trying to explore this word they keep hearing: "zettlekasten". I like the chapter-end summarization the author provides in the form of things to do, remember, and watch out for.

[J. Perezurita · Rating 5 out of 5]

This is an extremely valuable book in that it makes the best attempt I've seen so far at understanding the moving parts and patterns of the Zettelkasten, reducing it down to its simplest shapes, and then delivering advice on using those pieces with a highly flexible framework to explore this wonderful form of interacting with ideas in a way that is clear, fascinating in its semantic approaches and above all else, truly, actually useful.

Like all writing that explores the Zettelkasten, whatever product that comes out of it will never be a 1-to-1 of Luhmann's slip boxes, and this is a fact that Doto makes very clear in several points of the book, which makes it much more so refreshing, as there is no lack of books, articles and youtube videos of people letting you know how it's done, either in a daze no different from a fever dream or in excruciating specificity. The truth of the matter is that Luhmann never left instructions on how to fully replicate it, but in the practice of rhizomatic exploration, each of us can narrow down on something that works for our own self.

In final chapters, Doto moves on to the assumed purpose of this toolbox and provides ideas about how to use them to create writing and manage writing projects. It is a welcome series of suggestions for those who might be struggling about what to do in this regard, and they do cut to the heart of the matter quite succinctly, but be mindful to approach this in the same playful manner that the Zettelkasten is introduced: understand the principles and objectives behind the how-to, and apply them to fit your own tendencies and circumstances.

[Olivier Germain · Rating 5 out of 5]

simple and practical.

what I like in this book is the simplicity and clarity in explaining and showing how to set up your own zettelkasten in such a way a way that you can start here and now. So much was written on the topic but now I found the book that really helped me get the things. If you are new to the concept or struggling with it, buy this book and start your zettelkasten now.

[Andreas · Rating 4 out of 5]

Good introduction into the Zettelkasten method of note-taking. I like that the author included the critiques and problems of the system. I‘ll give it a go now and feel very well prepared now since the book is quite hands on.

[Achyuth Murlei · Rating 4 out of 5]

This book serves as an excellent stepping-off point for anyone interested in learning and implementing the Zettelkasten method. The author's plentiful examples bridge the gap between theory and practice, making it accessible for beginners. Rather than bogging the reader down with long-winded definitions, the author opts for clear, concise explanations accompanied by a demonstration. This makes it easy to adopt and modify the method to our need. The nomenclature of the various categories of notes is the clearest here, unlike the mess that is 'How To Take Smart Notes'.

Personally, I am not a fan of the Folgezettel system and don't believe it should be a part of mainstream note-making, primarily because of its complexity and lack of aesthetic appeal. The focus of note-making should always be on the content of the notes themselves, while the process should remain intuitive and linear.

Overall, the only real book you will need to learn about Zettelkasten. It got me back on track by emphasising the importance of letting go of perfectionism, which often hinders both reading progress and note-making.

[Ted Gurley · Rating 4 out of 5]

Nice Primer for a Potential New Tool

Yes, I’m published. Yes, I have notes for 4 ideas. I first heard about Zettelkasten from reading about how Ryan Holiday researches his books. Doto’s overview is efficient and thorough. Here’s my dilemma, how do I move 7000 notes in Evernote to Obsidian or something else that allows for linking - sounds like my next project. Doto convinced me.

[Timothy Prosser · Rating 3 out of 5]

I found this book somewhat helpful, as the author makes sure to summarize each chapter with ideas to improve your writing. I don't adhere to all of his Zettlekasten philosophy, but I agree that you, the writer, should do what works for you once you have played with the concepts for awhile.

[August Vincelette · Rating 4 out of 5]

This book is a great, comprehensive overview of a Zettlekasten and how to use it to maximize it for your writing. Doto also includes helpful examples of actual notes, which was very helpful in solidifying the concept for me.

[Tu Vo · Rating 4 out of 5]

I became hooked on the Zettelkasten method while browsing YouTube, driven by a lifelong concern about how to become a YouTuber, create engaging content, and publish it on YouTube. It seemed unrelated until I had a question in my mind when I watched those videos that I admired, "How can they come up with that kind of idea? And how can they connect this idea with that idea? How can they see the connection?" and YouTube recommended me the Zettelkasten method, which made me read 2 books in just a week.
The first one is "How to Take Smart Notes" by Sönke Ahrens, which I borrowed from my local library, and the second book is this one, which I just bought a few days ago.
For a beginner like me (with zero writing skills, English is not my 1st language, and the only things that delight me are the illusion of monetizing my YouTube channel by creating sparking content), I can guarantee that this book is much better. It has many examples and step-by-step instructions to understand the Zettelkasten method. But because I read "How to Take Smart Notes" first, it seems like I knew the Zettelkasten theory first, and this book helps me know what to focus on.
Truth to be told, I came up with some advice via the Zettelkasten forum that "you should read the How to Take Smart Notes first, as a Why should you try Zettelkasten? - and read this book later for - a What should you do to create your Zettelkasten?". And couldn't agree more after finishing 2 books.
I stopped around chapter 8.3, because in my mind, the strongest writing that I can reach at this time is a 250-word essay for my writing English class. I haven't intended (or dreamed) to write a book; therefore, the more advanced technique for writing above an essay is not right for me at the moment.
But I can guarantee (because I am a complete newbie when it comes to the Zettelkasten) that this book is easier to get.

[Cem Eröncel · Rating 5 out of 5]

This book serves as an excellent practical guide for implementing the Zettelkasten method that has gained a lot of popularity in the Personal Knowledge Management community recently. Bob Doto not only provides a step-by-step guide for creating your own Zettelkasten workflow, he also points out common pitfalls that people might fall into, and clarifies many misconceptions. As a concrete example, while reading the chapter on tagging the notes with a unique alphanumeric identity, i.e. folgezettel, I have realized that I completely misunderstood the purpose of the technique. Overall, this book strongly motivated me to try implementing the Zettelkasten method in my research workflow.

I think that I should also give a warning, though. My first encounter with the Zettelkasten methodology was not with this book; instead, it was via the book “How to take smart notes” by Sönke Ahrens. The latter, now become a classic in the Personal Knowledge Management space, provides an excellent introduction to the Zettelkasten methodology, however it fells short of providing practical steps to implement one. This book by Bob Doto provides an ideal companion, but without reading the Sönke Ahren's book, I think that the reader might not full grasp the purpose of the Zettelkasten method. Therefore, I strongly recommend any potential reader of this book to read the Sönke Ahren's book first. Then, this book will make a lot more sense.

[Carlo Martinello · Rating 5 out of 5]

A practical, clear, and refreshingly flexible read.
Doto doesn’t push a rigid method but rather guides the reader to discover how Zettelkasten principles can be adapted to one’s own way of thinking and working.
I especially loved the first part, which clearly explains the goals of the method and draws a line between Zettelkasten and the “second brain” approach made popular by Tiago Forte.

What truly stays with you by the end is an important realization: it’s not the technique itself that makes the difference, but the intention behind how you use it.
In this sense, Zettelkasten is more of a practice than a system — a mindset rather than just a method of organization.

Even if I'm following an hybrid approach divided by second brain and zettelkasten, I’ll definitely be integrating several ideas into my own Obsidian setup.

[Unmesh Ghosh · Rating 4 out of 5]

Must read for any serious reader or writer or anyone involved in any kind of intellectual work. This should be everyone's go to work for understanding of Zettelkasten. Forget about binge watching hours and hours of Zettelkasten video (which I did BTW), instead read this text. Literally understood for the first time the intricacies of Zettelkasten and way it applies to knowledge management. Of-course understood my mistakes as well and why I couldn't make my Zettelkasten take off. Wish I had to capacity to send it to all knowledge workers like me, so everyone would save years of efforts.

Three words, simple, lucid, ground breaking work!

[Brian Elizardi · Rating 5 out of 5]

"A System for Writing" offers a comprehensive guide on enhancing writing through structured notes and iterative processes, making it an invaluable resource for aspiring writers. This book not only clarifies the importance of organization and revision in writing but also provides practical strategies for developing a personal knowledge system that fosters creativity and clarity. Great read for anyone who wants to increase their capacity to get great writing done.

[Jeff Gonzalez · Rating 5 out of 5]

Really great Zettlekasten reference, lots of examples

I’ve read at least 3 books on Zettlekasten, and I think this one is my favorite. I’m thankful for Ahrens book How to Take Smart Notes for the introduction to Zettlekasten, but this book was far more useful in creating my own Zettlekasten.

[Niklas · Rating 5 out of 5]

Seit ungefähr 3 Jahren schreibe ich meine Gedanken und Erlebnisse in Bücher und Digital auf. Was mir anscheinend bisher fehlte, war ein System um diese zu ordnen. Dieses Buch liefert das System, erklärt und gibt sogar Hausaufgaben um zu üben. Mind = Blown.

[Jacob Colwell · Rating 5 out of 5]

A well written, concise book on ideas surrounding the writing process. With real examples, explanations and metaphors Bob Doto helps the idea of the zettelkasten come to life while also presenting its shortcomings.

[Marcus Raitner · Rating 4 out of 5]

One of the most concise and practical book on implementing Luhmann‘s Zettelkasten in general and in Obsidian in particular.

[Bas Grolleman · Rating 4 out of 5]

Very good take on what Zettelkasten actually is and how it helps

[Dave Hayes · Rating 5 out of 5]

This is the best book to read to understand how to set up and use a zettelkasten. It’s calmly, concisely, and clearly written. Very helpful!

[Bram · Rating 4 out of 5]

Great and practical introduction to Zettelkasten. The section critiquing "unedited" ZK writing was a particularly nice addition. Bob didn't just drink the Kool-Aid, he brewed up a tastier batch.

[Anguirus · Rating 5 out of 5]

I wish I had found this book sooner. It feels like the solution to note-taking I've always wanted but never had.

[Alan McDonald · Rating 5 out of 5]

Straight to the point, no fluff, just practical instructions. There are a million ways to approach a zettlekasten from what I've read and seen online, Doto's book is a great comprehensive starting for anyone to develop their own processes and structure.

[Jake · Rating 2 out of 5]

I read How To Take Smart Notes - twice - and I could barely get through it.

This came recommended and still my brain can't understand what is going on...

I think with Obsidian it really is a case of just trying it out by myself and seeing what works for me.

The principles are very simple. Write notes, clarify the notes, add links and tags where needed, and things should be okay.

We will see!

[John Pumphrey · Rating 5 out of 5]

Thinking and writing using a Zettelkasten

I found Doto’s work an excellent compliment to that of Sönke Ahrens’ tome, How to Take Smart Notes: One Simple Technique to Boost Writing, Learning and Thinking - for Students, Academics and Nonfiction Book Writers. Doto’s work is more applied and practical than the seminal work of Ahrens’.

I am in the process of conceptualising my own analog Zettelkasten, and Doto’s work is a roadmap for this. In fact, I am now thinking about how I might use both a digital and analog system after reading this book. I especially appreciated the action oriented summary tasks at the end of the chapters. The writing is engaging and focused, and I found it quite enjoyable and informative.

Well done!

[Chad Hudson · Rating 5 out of 5]

One of the best and most comprehensive walk-through pieces I have read on the Zettlekasten process. It also encouraged me to really work on my own. Excellent descriptions and process outlines how to move from destructing an input piece to atomic note, to reference notes, to a main note, then to writing from those.

[Ben Butterworth · Rating 4 out of 5]

I've been intuiged by zettlekasten for some time but always felt intimidated by the material that explained it. I wanted to find a book that talked through not only the philosophy of zettlekasten, but the logistics and day-to-day upkeep of the system. This book is exactly that.

Doto is a wonderfully clear writer and clearly took pains to make this book easy to use. He's included helpful examples from his own zettlekasten throughout the book, and even replicated one of his workflows to show how to process notes.; super helpful! He also does a good job presenting other perspectives on how to build a zettlekasten than his own and emphasises that the system should work for you, not anyone else. Very reassuring stuff.

The one thing I wish he'd made more clear was how to create and use "folgezettel". The chapter on folgezetel talks about how using this indexing system will benefit your writing and thinking, but very little about how to go about actually constructing it. I don't think this is a significant enough problem for you to write this book off, though, because after reading this you'll be set up to delve deeper into other resources.

In my opinon, this is a fantastic point of entry to learn how to maintain and use a zettlekasten; if you want to start one, but are intimidated by the process like I was, you can't go wrong reading this book.

[Dehran · Rating 4 out of 5]

Finished reading: A System for Writing by Bob Doto. He is an expert on Zettelkasten .

Book is a practical guide on use of Zettelkasten for tweeting to writing a book. It is full of examples showing how to take notes and use your system for writing.

Highly recommended.

[ZeV · Rating 5 out of 5]

Many have first encountered Zettelkasten through Sönke Ahrens’s How to Take Smart Notes. While it is a valuable resource, it lacks a prescriptive approach to actually utilizing the Zettelkasten method. Readers learn extensively about the methodology's theoretical foundations but receive little guidance on its practical application. Bob Doto effectively fills this gap in A System for Writing. In this concise volume, Doto describes each component of a typical Zettelkasten system and demonstrates how each fits into his writing workflow, providing ample examples of notes he actually uses. This offers a valuable opportunity for those looking to emulate a skilled practitioner and kickstart their own efforts, as such examples are rare in public. Doto’s minimalist approach to Zettelkasten focuses on the essentials, making it accessible to a broader audience. I highly recommend reading both books side by side, as they complement each other well.

[Josh Moyes · Rating 5 out of 5]

As far as understanding the concept "zettelkasten" goes, this book is the clearest and most concise source I've found. I went into it with a couple of questions I had not been able to answer, either on my own or from other literature. How to process fleeting notes, how to both create source notes and convert (some of) them into main notes. After months of reading and jacking around in Obsidian, I finally feel as if I have enough of a conceptual grasp of ZK to move forward effectively.