Document Control: Lifecycle and the Governance Challenge

by Dawit Kassa

With nine detailed chapters, this book presents the latest insights into both daily and strategic document control practices and challenges. Key topics addressed in the book are:

• Document control principles, processes and technology
• Document life cycle and its governance
• Project document control
• Strategy and planning for document control
• Writing effective document control procedures
• Different approaches to numbering documents and revisions
• Creation and use of smart document templates
• Document control assurance and quality control

The book also provides different views and approaches to a number of topics, general advice as well as step-by-step guidance, 25 example forms, templates, and illustrative diagrams.


About the Author
Dawit Kassa is an Information Management professional for the design and construction of facilities. He is also a PMI-certified IT Project Manager and currently leads a project to design and build advanced construction and asset document and data management systems. His past professional experiences include multiple roles as Information Management Business Analyst, IT Business Analyst and Project Manager working on large oil and gas facilities and projects.

156 pages, Kindle Edition

First published September 14, 2015

Reviews

[Theacrob · Rating 2 out of 5]

Jesus Murphy was this a painful read. The text is riddled with grammatical errors and whimsical syntax. It was distracting.

The content was helpful to a degree. I was hoping for guidance on how to organize folders in a central drive, but this was not mentioned at all. Ideas about document numbering and systematic reviewing and updating are decent. The book states more than once the importance of stating requirements and objectives with regard to document control, but the examples were all for a construction business with documents, such as architectural designs, outside my own scope. I would have liked a basic template for organization, planning, writing, and revision standards widely applicable.

I would have also liked to see examples of document organization within a department of a much larger organization.

[Dean Jones · Rating 2 out of 5]

I have worked in document control / information management for over 20 years so when I saw this book I bought it almost automatically as I thought it would be something I could suggest to my team and those just starting their document control careers.

I did not recommend it. In fact I stopped reading the book. The reasons for this are 1. It is poorly edited and 2. The content wasn't explicit enough in its detail. Far too basic and I disagreed with a lot of the processes.

Others may find this a good starting point for their document control knowledge building but I would suggest they read around the discipline more and not to rely on this book alone.

[Trent · Rating 4 out of 5]

Dawit Kassa does a great job in explaining the Document Control principles and outlining why there is a need for the correct management of documents. This is a MUST READ for those in charge of document management in organisations.
Applying these principles correctly will allow your team to share information much easier. For anyone involved in Projects, this book is the bible for Document Control. Don't overlook this skill.

[Jayne · Rating 5 out of 5]

I found this book so useful. It explains in clear language the duties of a document controller with examples of front sheets and document registers. I appreciated the explanations of acronyms commonly used in document control. I would highly recommend it to anyone who is new to document control or someone like me who has worked in document control for a long time but wants to learn how it should be done.