How Performance Management Is Killing Performance—and What to Do About It: Rethink, Redesign, Reboot

by M. Tamra Chandler, Dave Ulrich (Foreword)

Rethink, Redesign, Reboot.

Most people associate performance management with the annual review, which is universally dreaded by employees, management, and HR professionals alike. It's a cookie-cutter, fear-based, top-down approach that emphasizes negatives over positives and stifles healthy career conversations. It's never been shown to motivate anyone to do anything but try to avoid it, but nobody feels like they have any alternative. Tamra Chandler has one--and it works.

Actually, Chandler doesn't offer a single alternative--she offers an infinite number of them. Each organization that uses her Performance Management Reboot is able to develop its own unique version since it doesn't make a lot of sense for organizations with different cultures, in different industries and sectors, to do things exactly the same way. Grounded in the latest scientific findings about motivation, it's a transparent, employee-driven process that values collaboration over competition and rewards people for acquiring new skills and increasing their contribution instead of hitting arbitrary benchmarks.

Chandler lays out the general principles and then walks you through each step in creating a performance management process that employees will actually embrace rather than avoid and that will help you meet the three objectives of great performance developing your people, rewarding them equitably, and driving your organization's performance. It's the first comprehensive, step-by-step guide to creating a performance management solution that's tailored to your organization's needs and goals and that places the emphasis squarely on your greatest your people.

Genres: Buisness, Management, Historical Romance, Nonfiction, Business

331 pages, Kindle Edition

First published March 14, 2016

Reviews

[Tõnu Vahtra · Rating 3 out of 5]

I keep picking up new books on employee performance management hoping to one day find one that gives you it's "secret sauce", sadly this is also not that book. The one word that I would use to describe it would be shallow. For example it did not bring much examples from real companies and the entire reference examples part was built up with artificial stories of artificial companies that also sounded... well, artificial. Also the execution part felt a bit weak and naive to me (disregarding the sociological complexities of real life).

What I did get from this book is the three common goals of every performance management framework:
1) Develop people (individual development, coaching and mentoring, retention of top performers, leadership development)
2) Reward equitably (pay for contribution, promotion and advancement, total rewards)
3) Drive organizational performance (Goal alignment, strategic communications, culture development)

When your performance management framework does not support the three above goals (in relative correlation with each other depending on the organization) it is probably a waste of time and money.

Salary should primarily be aimed to cover competence and and other rewards (i.e. bonuses) for contribution (both are essential).

The eight fatal flaws of traditional performance management (could not quite agree with all of them, but our cognitive fallacies might indeed contribute to all such shortcomings):
1) A theory without evidence is just a (bad) theory -no evidence that traditional approach leads to improved performance.
2) Traditional performance management impedes the reception of feedback and limits honest dialogue (nobody opens up with the person who pokes them in the eye).
3) Performance reviews generally emphasize the negative, rather then focusing on the strengths (nobody remembers the good work).
4) The focus is on the individual, even through system or organizational challenges often have significant influence on individual performance (no man(or woman) is an island).
5) Fairness and standardization in ratings and the judgement of performance simply cannot be achieved (we are not machines).
6) Review output is unreliable for making talent decisions (we are not machines, redux).
7) Comparing people to one another erodes efforts to create a collaborative culture (let me introduce you to your competition - now play nice!)
8) Pay-for-performance does not deliver improved performance (we are not Palvov's dogs).

“The performance appraisal nourishes short-term performance, annihilates
long-term planning, builds fear, demolishes teamwork, nourishes rivalry and
politics… it leaves people bitter, crushed, bruised, battered, desolate,
despondent, dejected, feeling inferior, some even depressed, unfit for work
for weeks after receipt of rating, unable to comprehend why they are inferior.
It is unfair, as it ascribes to the people in a group differences that may be
caused totally by the system that they work in.”
– Dr. Edwards Deming

SHIFT FROM:
Need to know TO transparency
Management-driven TO employee-powered
Past performance TO future capability
One size fits all TO customized and nuanced
A chosen few TO diverse input and rich dialogue
Control and oversight TO managing by exception
Individual metrics TO shared commitments
Paying for performance TO paying for capabilities and rewarding for contributions

There is a relatively detailed slideshow that sums up the book in the company's web page that captures the essence: http://rewardspnw.com/downloads/prese...

[Lisa Kosak · Rating 4 out of 5]

I’ve managed people for over 20 years and there have been a lot of positive changes since my newbie banker days. I have a passion for discovering the strengths and uniqueness that each individual brings to the table. After unearthing the special traits that we all have, I love unlocking the magic and bringing out the best in people. Growing people’s strengths and watching them excel is like mothering a garden into full bloom and stepping back to enjoy the beauty. What I hate about management? Performance reviews! There is no worse experience out there for an employee or a manager. They are like a dreaded once a year reunion with the side of the family that no one wants to see. We do it because we have to and move on.

Technology and innovation have thrust us all into a fast changing and tumultuous world. Change is an everyday experience. Performance management has remained the same old agenda with newer, fresher names and warm fuzzies. In short, they demotivate rather than uplift and motivate people. M. Tamra Chandler isn’t content in keeping with the past. Her book How Performance Management is Killing Performance – and What to Do about it kicks performance reviews to the curb and offers hope for leaders to change the performance management process to truly coach, give relevant feedback, motivate, and engage, and grow people.

The first step that we need to take is to reboot the performance management (PM) process. Leaders need to rethink what they know and believe. The process of mid-year and annual reviews with assessments sprinkled in doesn’t cut it anymore. It just isn’t working and employees only become discouraged and far from motivated. Next, we need to redesign what we do. Rebooting the process means that leaders need to trust their people and be willing to customize the PM process because no two organizations are the same. We need change with the entire performance management process.
Ultimately all leaders want to develop people, reward them equitably, and really drive organizational performance. It’s a simple process but so much can go wrong. Ms. Chandler eagerly shows us eight flaws to the process and eight fundamental shifts.

8 Flaws of Performance management

1. A Theory without evidence is just a bad theory. There’s just no evidence that traditional performance appraisals do anything to actually help people perform.
2. Nobody opens up to the person who pokes them in the eye. The ways we measure performance today hinder feedback and limit honesty.
3. Nobody remembers the good work. Amen! Did you ever notice that the tiny thing you did wrong morphs into a monster during review time?
4. No man or woman is an island. We focus way too much on the individual even though it takes a tribe to bring change and innovation. Let not just focus on the island.
5. We are not machines. Some may act like it however….
6. We are not machines – redux. Reviews are judgments and fairness and standardization are thrown out the window folks. Put the people back in the process.
7. Let me introduce you to your competition – now play nice together. Comparing people is a bad idea. It breeds competition especially when companies use a ranking system and pits them against one another.
8. We are not Pavlov’s dog. Let’s face it. Most people want more than money and it just won’t buy happiness. We want personal rewards and to feel valued like we are really making a difference.
At this point I am sure that you are vigorously shaking your head up and down in agreement. We’ve all been dropped into the performance appraisal chair on both sides of the desk. I hate giving reviews and I really dread receiving them. Both chairs feel more like its judgment day than an enriching growth process that benefits the individual or teams. To make change, we need to shift how we look at the PM process and think differently.

8 Fundamental shifts that can impact the performance management process

1. Open the door. If there is no transparency there will not be any trust. Ms. Chandler urges us to stop the secrets and let people know where they stand.
2. Give the steering wheel to your employees. Shift from management driven thinking to employee driven action.
3. Change your focus. Don’t beat people up for past performance. Shift to focus on future capabilities and on the “performance preview” for each person. Look at how people can work together.
4. Abandon uniformity. Quit relying on structure and a one size fits all approach. Bring more customization and new ideas to the process.
5. Welcome more voices to the conversation. Most organizations have a set and concise PM system. It’s bland and singular. Instead we need to look at employee differences, cultural backgrounds, and a more customized approach.
6. Stop policing, start empowering. Managers need to stop controlling and granting too much oversight. Become more flexible and step in when there are issues that need addressing and then step back.
7. Incent collaboration. Pull away from individual metrics and become more collaborative. It offers more ideas and opportunities to everyone.
8. Get real with rewards. We need to get away from just paying for performance. Let’s get back to paying for capabilities and really rewarding contributions. Link pay to market value, experience. And capabilities.

Once we learn what is wrong with the whole PM process and start to look at it in new ways with fresh eyes we are given some meat on how to redesign the performance management process. How Performance Management is Killing Performance – and What to Do About it introduces five phases to redesign your process, people, and organization. M. Tamra Chandler offers some key tools and techniques to lead us through redesigning what isn’t working for organizations today. Here are the five phases:

1. Mobilize. Plan properly, invite people, and get started.
2. Sketch. Verify that your team is aligned and understands the facts and where they are going. Sketch your frames against your goals.
3. Configure. After you plan and have a blueprint on where you are going it’s time to pick your practices, options, then test and validate solutions.
4. Build solutions. This can be tough. You need to be aware of dependencies and variations as you build.
5. Implement.

Ms. Chandler offers in-depth intricate tools and techniques that will enable teams to dig deep and bring up some fresh ideas and solutions. There is an entire tool box chapter that is worth spending time on. We are introduced to design principal questions, sample statements, sketch pads and many others. The tool box is designed for real hands on use and paired with real stories in real organizations that set about making changes to their systems. The knowledge and tools are priceless! The examples that M. Tamra Chandler shares bring all the ideas in the book together and show how the tools put forth work in action.

Whenever we spend time, energy, blood, sweat, and tears on making change and positively impacting others we want it to last and build. Look at all the projects or changes you have either worked on or seen crumble. It hurts, it’s discouraging, and it can deflate your confidence. In short, any changes you make need to stick. They need to remain steady yet become a life of their own. Here’s what you need to do to for lasting change:

1. Lead the change.
2. Make the case and sell it.
3. Plan the change but don’t shove it down people’s throats.
4. Create your change plan.
5. Gather change champions.
6. Expect resistance.
7. Defend against naysayers.
8. Build your courage

How Performance Management is Killing Performance – and What to Do about it is a book that I would love to drop into every leader’s lap that touches any piece of a performance review. Too many organizations try to plot people into boxes or graphs and never go any further to find new ways to truly engage people during this process to bring empowerment and increased engagement. Why do we still stick with a process that we can prove has no impact on performance? Why do we stack rate people and pit them against their coworkers like animals?

Organizations have come so far the last ten years in finding innovative ways to allow people to work remotely with technology or connect and lead projects across countries. We are better at identifying and offering solutions in more than half the time it took us years ago. Yet we still can’t solve for the most important part of our organizations – PEOPLE. Pick up Chandler’s book today and become part of the movement to bring needed impactful change in your company and for your people.

[Sumit Singla · Rating 4 out of 5]

The title says it all, doesn't it? Traditional performance management systems had their genesis in a different era altogether.

“Doesn’t it seem a little crazy that we’re investing so much time and resources trying to create experiences that are unique to our organization’s wants and needs, yet we’re so often still grabbing that dusty, off-the-shelf performance management manual published in 1950 in hopes that it will get us there?”

Obvious, or at least it should be. The organizational realities were very different back then, and you needed to 'force-rank' employees. Now, you do need to differentiate performance but without going through the painful process of rating, moderating, ranking, and communication. Seriously, root canal treatments are significantly less painful.

Tamra Chandler brings in a great perspective by talking about some of the things that ail performance management. She talks about how unique roles get bucketed into the same category as mass roles, and how current systems destroy collaborative behaviour. Also, current systems don't often have a clear linkage with intangible rewards.

Modern research clearly shows that employees are motivated as much as or even more by non-monetary rewards. (Suggested reading: Drive: The Surprising Truth About What Motivates Us)

The great thing is that the author also attempts to offer a fix for the ailment. She talks about how to bring in change and what to do next. The only criticism I have of her approach is that it is a little too broad and not clearly actionable. But in all fairness, she has created a loose framework that can be customized to any business at all.

The bottomline is that current performance management systems suck. They might have got us from somewhere to here, but are surely not getting us from here to there. So, high time we change the way we look at performance, or prepare to face the consequences.

[Oliver · Rating 2 out of 5]

This is not a bad book, but not a good one either. It is somewhere in-between a manual and a convince-me book.

TLDR There is too much story telling to my liking, and I lack evidence, research, testing about the ideas presented.

In a way the author falls short to her own critique of the "traditional way". She says there is no theory that would prove the traditional management system works. But she doesn't show enough evidence that her theory works either.

Why the following are the three common goals of performance management: Develop people, Reward equitably, and Drive organisational performance? "I believe that the Three Common Goals of any performance program should be as shown in figure 4.1". (page 58) There are some references in the annex to back up these partially, but the whole concept is in the air. I could debate each of these, add or remove. It's not like there was a research to collect 20 potential common goals, which were tested, and these were retained at the end of the experiments.

My other big critique is that there is no such thing as "traditional performance management". There are zillions of companies, with a wide range of practices. If she had went through let's say 100 companies covering a wide range of sizes, cultures and practices, distilling the major learning, I could see some value. The message si that "old is bad", and that's it.

I also miss real case studies, where her ideas have been implemented, and with results and benefits shown, challenges faced and overcome.

All in all, this is a great book to inspire to question your current practices, and offers some ideas to try in practice.

But there is no guarantee those will work, and no advice what to do if you hit obstacles, or you don't get the results that you wanted.

Don't get me wrong, I like the ideas presented, and I can identify myself with many of them, but to me they are not more than ideas of an experienced professional.

In terms of reading, I suggest you look for a summary, so you can skip the story parts.

[Linh · Rating 2 out of 5]

Somehow I find the author is a bit inexperienced in the field, I don't find convincing with the suggestion, they are not practical enough.
"Convince employee that career is their choice, not the company's", I think the companies I've worked for, have passed this stage.

[Jeni · Rating 5 out of 5]

For anyone who has recognized the challenges of existing performance management programs, this book is for you! Chandler clearly outlines all the reasons that traditional performance management practices actually do the opposite of what they set out to do - increase performance. Then she lays out a detailed plan of how to create a system that works for your unique organization. The key of this plan? Involve the people - not just the HR team, not just the Executives, but a cross-section of teams and departments who will represent the entire organization and bring a variety of perspectives to a creative solution that will get the outcomes you desire.

Throughout the chapters, Chandler shares her years of experience which led her this recognition of the need to drastically change how organizations approach performance management. She backs up her experience with extensive research on change, human behavior and organizational development. She's also incredibly honest -- this work is hard, you are dealing with people and massive change -- however she provides insights, a toolbox, and even an online community to learn and find support from others working on this change!

[Adnan Ali · Rating 5 out of 5]

Excellent read. Addresses the process and implementation of building consensus around performance management. This is something a lot of companies get wrong.