Examples of E-mails to Prospective Employers

For a medium that has done wonders to expedite communication, emails have also done their share to confuse matters when it comes to applying for a job. Of course, this is not the fault of the medium but rather prospective employers, who do not always specify what they want or how they want it – specifically, a cover letter pasted below the email message or attached in a separate document. And what do you do if they fail to mention the cover letter at all? Clear up any confusion once and for all, revisit a smart cover letter format and then consider several email examples to potential employers. A collateral benefit of undertaking this exercise is that you’ll gain confidence – and that’s a helpful commodity for anyone conducting a job search.

Before you take a deep dive into communicating with a potential employer by email, it may help to absolve yourself of one common misconception: You should send a cover letter, whether or not the employer asks for one. Whether you include it at the bottom of a brief email message or send it as an email attachment, there are good reasons to take the time to write a cover letter, BestPractice says:

The presence of those other candidates has partly fueled the trend toward “solo submissions,” or those that include only a resume. The thought goes that employers receive so many responses to job ads – sometimes hundreds for one position – that they probably don’t have time to read all those cover letters anyway. So why bother?

Undoubtedly, there’s some truth in this rationale. At the same time, recruiters may not have much time to read resumes, either. They mention the word “scan” far more frequently than any other (giving rise to advice about listing work experience and skills with bullet points, which make scanning easier). But who would consider applying for a job without sending a resume?

Some day, all job seekers may come to regard cover letters the same way – as a necessity – after they realize that cover letters can convey an applicant’s personality in a way that resumes cannot. Until then, revisit those reasons and ask yourself: What hiring manager wouldn’t find this information helpful as he hones in on the “right” candidate? And that candidate could be you – if you’re willing to take the time to write a cover letter.

What You Should Be Sure You Have Before You Send Your Email

Again, you must have an employment offer. Because in the instance where this goes south, you can always back up and say that the original employment offer is just fine. You can apologize, say that working with that company is more important than any other task you might have, and say you’d be willing to sign the original employment offer.

Example one

I’m very excited about the opportunity to be working with you. There are a few major pros to signing the employment contract. Working with (Company) will advance my career. I do have another offer with (Company 2), and it provides advancement in skill sets that I haven’t used enough.

Example two

I’m very eager to be signing the employment offer with (Company). Clearly, there’s a vast amount of benefits that will advance me in my career. I received another offer from (Company 2), and it was unexpected. The salary offered was substantially higher than this offer. And that is making my decision difficult.

What templates should you use to respond to job applications?

We have received your application for the position of [title]. Thank you for your interest in our company! We are currently in the middle of our recruitment process, and initial screening should be completed by [insert tentative date]. You may expect another response around this time.

In the meantime, you can learn more about [company] by following us on social media [insert social media links] and our company website [link to website] for the latest updates.
You may contact me at [telephone number/email] if you have any questions regarding your application.

We received many applications for this post, and after reviewing all of the applicants, we had to narrow down our search to determine those who would move on to the next stage of recruitment. After thoroughly reviewing your application, we regret to inform you that you have not been considered for the position.

Please let us know if you are interested in moving on to the next recruitment stage. If so, the following schedules are available for your interview:
[Insert three interview schedule options]

We received many applications for this post, and after reviewing all of the applicants, we had to narrow down our search to determine those who would move on to the next stage of recruitment. After thoroughly reviewing your application and interview, we regret to inform you that you have not been selected for the position.

We are pleased to inform you that you have passed the interview stage and have been selected to be [company]’s new [position]! We are happy to welcome you to the team and look forward to working with you soon.

At JobStreet, we believe in bringing you #JobsThatMatter. As a Career Partner, we are committed to helping all jobseekers find passion and purpose in every career choice. And as the number 1 Talent Partner in Asia, we connect employers with the right candidates who truly make a positive and lasting impact on the organisation.

SEEK Asia, a combination of two leading brands JobStreet and jobsDB, is the leading job portal and Asia’s preferred destination for candidates and hirers. SEEK Asia’s presence span across 7 countries namely Hong Kong, Indonesia, Malaysia, Singapore, Thailand, Philippines and Vietnam. SEEK Asia is part of the Australian Securities Exchange-listed SEEK Limited Company, the world’s largest job portal by market capitalisation. SEEK Asia attracts over 400 million visits a year.

SEEK is a diverse group of companies, comprising a strong portfolio of online employment, educational, commercial and volunteer businesses. SEEK has a global presence (including Australia, New Zealand, China, Hong Kong, South-East Asia, Brazil and Mexico), with exposure to over 2.9 billion people and approximately 27 per cent of global GDP. SEEK makes a positive contribution to people’s lives on a global scale. SEEK is listed on the Australian Securities Exchange, where it is a top 100 company and has been listed in the Top 20 Most Innovative Companies by Forbes.

Sources:

https://work.chron.com/examples-emails-prospective-employers-18100.html
https://www.algrim.co/444-how-to-tell-a-potential-employer-you-have-another-offer
https://www.jobstreet.com.sg/en/cms/employer/how-to-reply-to-job-applicant-emails/